WEDDING COORDINATION

by Gracie

The coordinator and photographer are two of the most important vendors to work together on your wedding day, get both in one seamless team.

Hi - I’m Gracie! My journey into wedding coordination has been years in the making. As a hands-on planner, the focus is always on creating a seamless, elevated experience where every detail is handled and nothing feels left up in the air. With a proactive, calm-under-pressure approach, challenges are solved before they’re ever felt, keeping everything aligned and moving with intention.

Working closely under Riann as a personal and creative assistant and as a planner with XO Event Co, I am deeply involved in the behind-the-scenes flow of weddings. From logistics and communication to being on-site as a second set of hands or capturing moments on Super 8. The goal is for you to feel fully supported, confident in every decision, and able to be present throughout it all — knowing someone is in your corner, keeping everything on track from start to finish.

With a degree in Psychology & Human Relations, I bring a thoughtful, people-first approach, with strong organizational skills (type-A to the core).. I’m so excited to add coordination as an extension of the photography business I already love supporting, giving couples not only timeless memories, but also a stress-free, beautiful wedding day.

  • Great for couples who want professional guidance in the final stretch —

    Includes:

    • Details meeting

    • Vendor confirmation + coordination

    • Full master timeline

    • Day of coordination

    • Estimated 10hr of assistance on wedding day

    Starts at $1,200

  • For couples who want ongoing support throughout the planning process —

    Includes:

    • Planning + details meeting

    • Vision Breakdown + Moodboard

    • Vendor direction, communication, & management

    • Master timelines

    • Day of coordination

    • Estimated 10-12hr of assistance on wedding day

    Starts at $1,500

the COLLECTIONS

  • Rehearsal Dinner Coordinating (2 hours) - $250

    Decor team set up and/or tear down - $150/hour

    Rentals set up and/or tear down - $150/hour

    Extra detail or design meeting - $50

    Design & moodboard creation - $150

CUSTOMIZE your experience

WHY GRACIE?

Your wedding day deserves someone who understands not only how the day should feel — but also how it needs to flow behind the scenes. As both a coordinator working directly alongside your photographer, I help create a seamless experience where every detail, transition, and moment is thoughtfully cared for from start to finish.

The coordinator and photographer are two of the most important vendors to work together on your wedding day, and with our team, you get both in one connected experience. Instead of juggling multiple bookings, contracts, communication threads, and payments, everything is streamlined in one place with flexible payment options to make planning feel easier and more intentional.

From creating timelines and communicating with vendors to keeping the day running smoothly and calmly, I’m there to handle the details so you can stay fully present in every moment. My goal is simple: to make your wedding day feel effortless, organized, and genuinely enjoyable from the inside out.

THE PERKS

Working with a connected photography + coordination team means your day is handled with intention from every angle. Because we work together so closely, communication stays consistent, timelines flow naturally, and every part of the day is built with both experience and storytelling in mind.

Some of the biggest perks include:

— One streamlined booking + payment process
— Flexible payment plans
— A cohesive team already working together behind the scenes
— Thoughtfully curated timelines that prioritize both experience + photos
— Vendor communication and day-of coordination support
— Help keep the day calm, on schedule, and stress-free
— More time for you to be fully present with your people
— A smoother overall experience from planning to gallery delivery

Our biggest priority is creating a wedding day that not only looks beautiful in photos — but actually feels peaceful, intentional, and unforgettable while you’re living it.

Wedding day bridal details of her perfume, rings, and shoes

FREQUENTLY ASKED QUESTIONS

  • Yes — a venue coordinator focuses on the venue itself, while I focus on you. I manage vendors, timelines, and all the little details so you can relax and be fully present.

  • As soon as you have a date for your event, you’ll want to secure your favorite vendors before they book. most book 8+ months ahead!

  • It’s simple! Since I work directly under Riann Hassell Photography, coordination is offered as an add-on service. This means fewer contracts, simplified payments, and a fully unified team.

  • The coordinator and photographer are the two most important vendors to work seamlessly together. With us, communication is effortless, timelines run smoothly, and you get a one-stop shop experience.

  • Yes! Booking through your photographer means you can use payment plans, making it easier to manage everything in one place.

  • Depending on your package, I’ll be there 8–12 hours, coverseeing everything from setup to send-off.

WHAT YOU CAN EXPECT

My role is to create a seamless, well-executed wedding day where you can be fully present and confident that everything is handled with care and intention. To do that well, it’s important to clearly define what is included in my services and how the day is managed.

What You Can Expect From Your Planner:

  • Oversee the full wedding day timeline and flow of events

  • Act as the main point of contact for all vendors

  • Manage logistics, transitions, and any behind-the-scenes problem solving

  • Ensure your vision is executed as planned

  • Advocate for you and keep the day running smoothly and efficiently

BEGIN YOUR EXPERIENCE

I’m so honored you’re here. Every wedding I take on is approached with intention, care, and a deep understanding of what matters most to you.

Share a few details below, and I’ll be in touch within 24–48 hours with next steps and availability.